Document Management for Large Businesses

Document management in an electronic format is not a new concept, it has been around since the early 1980s as big business started to transfer their records on to computers.

Even back then this was a proven method of using technology to improve productivity of staff and managing company data.
The capabilities of the software used in the process have made significant advances alongside the developments in technology so that you can now use the virtual Cloud to store and send print jobs to any computer anywhere where in the world.
In recent years even the largest businesses have had to make savings and become more accountable for every penny spent and that every minute of the working day is used productively. There is also an increasing pressure to find and implement green policies that will reduce the carbon footprint of your business.
The green issue becomes more urgent as industry reports indicate that 7.5% of printed material is lost. With a Document Management System (DMS) in place you will no longer need to print and store hard copies, reducing printing costs to an absolute minimum. Bearing these contemporary influences on business in mind, DMS have become increasingly popular.

Let's look at how this can help your business: Space: Reduced need for office space as filing cabinets can be eliminated as filling cabinets become obsolete.
All documentation can be stored on the Cloud.
Flexibility: Staff will be able to work from home much more often as they will be able to access shared files,enabling desk sharing at the office, which again will save money on the square footage of your office space, you will also have a happier staff, and everyone knows a happy workforce is a more productive workforce. Productivity: There are not just the considerations mentioned above, but a comprehension DMS will be able to help you manage invoices that are due and that you need to pay by turning them in to electronic data, minimising potential errors.

Security: Increased security comes with the electronic management of data.

Not only are back ups made and stored easily, it is much easier to restrict access to documents through passwords and encrypted data storage.
You will also be able to track who has accessed the files and when.

This is especially important when dealing with Data Protection Act compliance, research and development projects and other company sensitive information.